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UGDSB Supply Chain Code of Ethics

All individuals involved in purchasing or other supply chain-related activities (all procedures directly or indirectly relating to planning, sourcing, buying, transporting and paying for products and services) must comply with this Code of Ethics and the laws of Canada and Ontario. The Board, in all its procurement decisions, will be guided by the Ontario Broader Public Sector (BPS) Supply Chain Code of Ethics, as detailed below.

Personal Integrity and Professionalism

Individuals involved with Supply Chain Activities must act, and be seen to act, with integrity and professionalism. Honesty, care and due diligence must be integral to all Supply Chain Activities within and between BPS organizations, suppliers and other stakeholders. Respect must be demonstrated for each other and for the environment. Confidential information must be safeguarded. Participants must not engage in any activity that may create, or appear to create, a conflict of interest, such as accepting gifts or favours, providing preferential treatment, or publicly endorsing suppliers or products.

Accountability and Transparency

Supply Chain Activities must be open and accountable. In particular, contracting and purchasing activities must be fair, transparent and conducted with a view to obtaining the best value for public money. All participants must ensure that public sector resources are used in a responsible, efficient and effective manner.

Compliance and Continuous Improvement

Individuals involved with purchasing or other Supply Chain Activities must comply with this Code of Ethics and the laws of Canada and Ontario. Individuals should continuously work to improve supply chain policies and procedures, to improve their supply chain knowledge and skill levels, and to share leading practices.

In accordance with the Code of Ethics and primary values as stated above, the Board’s staff will operate and conduct their procurement decisions and actions based on the following:

  1. maintain an unimpeachable standard of integrity in all business relationships both inside and outside the Board;
  2. do not use the authority of public office for personal benefit;
  3. consider first the interest of the Board and its students in all transactions;
  4. preserve the image and integrity of the Board;
  5. safeguard confidential information and comply with the Municipal Freedom of Information and Protection of Privacy Act;
  6. accept no business gifts other than items of small intrinsic value;
  7. seek counsel from the Board’s Purchasing Department as required;
  8. buy without prejudice;
  9. subscribe to and work for honesty in buying, and denounce all forms of improper business practice;
  10. work with the highest ideals of honour and integrity in all public and personal relationships in order to merit the respect and inspire the confidence of the Board and the public being served;
  11. seek or dispense no personal favours, and handle each situation objectively and empathetically, without discrimination.