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Transcript Requests for Past Students

Transcript and Diploma Request:

Please read the entire document for instructions.

 

DUE TO THE PANDEMIC, PICK UP IS NOT AVAILABLE AT THIS TIME. ALL UGDSB SCHOOLS ARE CLOSED TO THE PUBLIC UNTIL FURTHER NOTICE.

Here are the steps:

For easy reference, the shortcut to the Board’s web page is here: http://www.ugdsb.ca/board/transcripts/

 

Fill out the form and send it along with your payment, a copy of photo identification, and the address where the information is to be sent. These documents can be emailed to [email protected] with the subject of “Attention Guidance” and payment made as explained below.

In our school board, the schools process transcript requests at a cost of $20.00 for the first transcript and $5.00 for each additional transcript required. Your transcript will not be sent out until payment has been received. Payment methods are cash, cheque, money order, or through School Cash Online.

The Ontario Student Transcript (OST) is an official record of a student’s academic achievement at the secondary school level in the Province of Ontario. Transcripts are required for post-secondary institutions and may be required for many other reasons.

This Ontario Student Transcript (OST) will show your courses, final marks and proof of your O.S.S.D. achievement, Community Involvement Hours completed, OEN number, specialized programs (if applicable), amongst other information. The Ontario Student Transcript (OST) is completed at the school and can be completed within 1-2 days upon the request received.

The Ontario Secondary School Diploma is is the province’s official high school diploma. To earn a high school diploma, you need to earn 30 secondary school credits. This request takes approximately 2-3 weeks to complete, as the diploma is provided by the Ministry of Education.

 

When setting up your account, do not input a student number and be sure to choose Erin DHS as the school.

If you opt to pay online, please advise when this has been done so that we may verify the payment.

Transcript are mailed out as soon as the payment has been received and a verification email is sent as well to advise you that it has been sent. We can send the transcripts to where ever you need it sent to.

If we are sending it to a college or university on your behalf, please be sure to include your student ID number on the form in the appropriate section.

As a school, we complete all this electronically for you as a convenience, but be aware that there is always a risk when doing things online. We do not recommend transferring information over the internet. This to protect your privacy. If you proceeded this way, it would be your decision to provide and accept personal information with the risk. Please contact us to let us know your plans and your follow up of payment.

If you have any other questions, please contact the Erin DHS – Guidance Department at: (519) 833-9665 Ext. 306.