October School Council Meeting Minutes

Posted October 21, 2019

Fred A Hamilton School Council – Meeting Minutes

October 17, 2019

Attendees: Jane Bibby, Katie Young, Catrina Watson, Guthrie Woodford, Mike Poulin, Jill Mills, Steph deWaard, Kristin Rogers, Liz Martineau, Dan Paine, Christine, Anja Muecher

Absent: Caroline Folkman

Welcome and Introductions: 

Laura welcomed participants to the meetings. Attendees introduced themselves.

Approval of minutes: 

Minutes of September meeting were approved. 

Council Event Update: 


Parent information night: 


Laura gave a short overview of the next parent information night on October 23, 2019 (internet safety). An officer of the Guelph Police will be our guest speaker. 

We have sold 8 tickets so far (cap 45 tickets). 

Jane will inform other schools in our area about the event to create a bigger turnout (Rickson Ridge, Arbor Vista, Jean Little, Priory Park, 

Jane will do a phone out to all parents of our school to promote ticket sale. 

Flyers went home with grade 2 and up today. 

Coffee & cookies will be provided for the participants. Volunteers will meet for set up at 6.00 pm that day. 


Halloween Dance


Dan Paine gave update on Halloween Dance. Event will take place on October 31, 2019 during school hours. 

Teachers are signing up for time slots to dance with their class at the moment. 

Jane will post final class list on the newsletter and school website as soon as possible. 

Halloween Dance parent team calls for volunteers for set up and taking down the decoration. Set up 30 October, 2019 from 8 pm – 10 pm, taking decoration down takes place 31 october, 2019 from 2.30 pm. 

Amy Berg will provide playlist for dance. 

Dan informed council that team has 8 volunteers. Guthrie and Mike joined this team, too. 


Fresh from the Farm


Laura gave update on order status: $775 was reached. 

Last year we earned $778 

Info for parent pickup will go out once we know exact delivery date. 

Call for volunteers to sort and prepare the orders will be done closer to the date of delivery. Laura will take the lead. 

Financial update:

Guthrie gave update on council’s finances. Guthrie is still trying to find information of transactions from previous years. Laura will provide these infos to Guthrie. 

Total balance end of 2018/2019 school year: $14,952.28. 

School Council commits to support the following school initiatives this year: 

  1. Scientists in the School – $275 per class, council has agreed to support this program entirely
  2. Apples for the office in lieu of snack program – $400-500 p.a. (at the moment we have a bigger donation of fresh apples which will last a while, next year we should project costs of approx. $600.
  3. Forest of Reading Program – $800

Council commits to provide $4000 in total for above mentioned initiatives 

DanceED will be not supported by the council this year (previous year $1,000 was provided) as The School will help to cover the costs for this event. 

Quick update on other financial projects: 

Guthrie gave update on the following: 

  • Milk program $1,680 last years balance
  • Pizza program $4,000 last years balance

(pizza program has new provider and still we are making $0,75 profit per slice, pizza provider also gave cheque of approx. §$150 to school in the beginning of the school year)

Pizza program is no longer provided through SC, The School took over these expenses. 

Creation of sub committees: 

Council wants to offer parents more involvement into school events. Laura invited participants of today’s meeting to join one of the teams for the following events/ideas:  

  • Winter Event, Dec 5th, 2019 – lead on teacher side Mme Mui, support on SC side for the holiday market: Jill 
  • Spring Carnival, date TBC –  lead on SC side: Nicole, Laura will verify
  • Fundraising committee – volunteers for this project are Caroline, Guthrie, Anja, Dan, Stephanie

All committees still need volunteers. Laura will send out council newsletter with this request. 

Committees will provide first feedback on planned initiatives before next council meeting in November. 

Principal’s Message and Update: 

Technology at FAH is outdated; as such, the school has requested support to purchase several new chromebooks (replacing the silver chromebooks), 8 new iPads and 7 data projectors. 

Council agreed to make the purchase of new technologies the focus of our fundraising efforts this year. 

Budget for the upgrade is $8,200.

Council voted to provide $4,000 upfront to replace some of the chromebooks.. 

Jane will inform parents about this decision in next newsletter. 

Update on EQAO scores: 

Our school did extremely well this year in all areas. This was mainly possible because of the hard work and effort of all of our teachers and students.  A strong focus on Number Talks in all grades, and a greater focus on Math, including continuously revisiting concepts throughout the year, helped our students to really show what they know.  The school staff will be continuing to build on what they learned last year as they work with students this year.

Visualization of fundraising efforts: 

Council agreed to make fundraising efforts visible for parents by providing 2 big cardboard “thermometers”. 

Guthrie will take the lead on this project and provide these before the Halloween Dance. 

The School committed to update parents on every newsletter about our current status and efforts. 

Fundraising goal for 2019/2020 school year: $8,200. 

Meeting adjourned. Next meeting: November 21, 2019

Categories: NewsSchool Council Minutes