School Council Minutes-November 2019

Posted March 3, 2020

SPENCER AVENUE SCHOOL COUNCIL MINUTES – Nov. 2019

Meeting Minutes

Parent Attendees Cari Mistry
Narius Mistry
Lisa Laidlaw

Staff Attendees Dianna Secord

Date: Tuesday,November12th Time: 2019

Location: 6:30PM
Spencer Ave. Library

Laura Russell Ashley Stager

Jennifer Hunt Miranda O’Connor

Mike Steer Jackie Irwin

Regrets
Bonnie Gerritts, Sabrina Macpherson, Lisa Hammamy

1. Introductions
Cari started the meeting at 6.35pm
Minutes accepted by Ashley, second by Laura Russel

2. Principal’s and or Staff Report – Dianna Secord

  • Progress Reports will be sent home on 20th November, online booking of interviews for the 28th or 29th November.
  • Grade 7/8 Quebec trip, some parents want to do fundraising, information will be sent home from teachers.
  • Playground – Quotes for playground have been sent to the board and vendor has been selected. Op- erations will have to give approval before construction starts.

Council Meeting Minutes Page 1 of 5

SPENCER AVENUE SCHOOL COUNCIL

3. New Business – Cari

  • Spirit Wear – Bonnie has discussed spirit wear with a vendor that Diana has been working with. Prices have been provided. Proposal to take orders at two times per year. Mark-up is to be confirmed and if it is cash online and delivery time.
  • Fundraisers for grade 7/8 Quebec trip – Dejavu diner has offered a fundraiser day for the school. Diana has suggested popcorn and/or milk and cookie day for the grade 7/8 trip. Intermediate teachers to coordinate. Jackie to follow up with Jennifer Betts/Dejavu. Lisa Laidlaw to explore rock paper scissors fundraiser.
  • Lunch orders – Some confusion with the pasta orders, some kids think they have not received lunch, but are not sure if they did not order. Reminder to teachers to check the list daily.
  • Holiday fair – Times changed to 10am-2pm, vendors and volunteers have been informed. We have a Mrs. Clause volunteer, she needs a costume. Elf is booked for 2 hours. Budget approved is $500. Wrist bands will be sold cash online for all activities. OMT to play/sing at 11am and 11.30am. Ms.- Mangos music band to confirm if they will also play. We only have 11 vendors signed up. Diana has received the volunteer t-shirts.Treasurer’s Report – Narius Mistry
    • Playground fund has $59,291.87
    • Pita pit has been paid, but they still owe two invoices from last year, approximately $3000 for term 1 and 3 last year.
    • We have approximately $8000 in available balance now.
    • See financials attached.Other business
    • Movie Night – Laura Russell runs movie night, school will need to have the ACF licence in order to do this. The cost last year was $375 for the calendar year. The licence can also be used by the teachers throughout the year. Other Movie nights: Thursday January 30th, Friday March 6th, Thursday April 23rd.
    • Diana – tech information for parents about the tech in the school particularly Chrome books, possibly have online tutorials, informations, FAQ section on website, to inform parents about Chrome books so the school does not have to buy more Chrome books.
    • As Diana is not having a tech night we can consider allocating PIC money to the movie licence.

• It was noted that Todd Taylor was surprised that the school is not allowed to use the park without permission and there is also a request for pay. He will discuss with city council.

• Next Meeting January 7th 2020 Adjourn – 8pm

Minutes Recorded By: Miranda O’Connor

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SPENCER AVENUE SCHOOL COUNCIL

Attachment A

SPENCER AVENUE SCHOOL COUNCIL FINANCIAL STATEMENT – OCT 2019

Opening Balance Oct 1, 2019

Playground 2019 Playground 2018 Playground 2017 Playground 2016

Available Opening Balance Oct 1, 2019* * Includes Cash Float on Hand

Lunches – Oct 2019

Booster Juice
Cookies $720.00

Expense

$0.00

$0.00 $466.13 $0.00 $1,478.00* $0.00 $0.00 $0.00 $1,944.13

Expense $301.03

$301.03

Expense $0.00 $7,523.07 $0.00 $7,523.07

Expense $1,400.00 $600.00 $865.00 $3,357.98 $2,150.00 $350.00 $8,722.98

$77,911.50

$16,684.61 $25,332.26 $10,139.42

$7,110.58

$18,629.63

$70.00

Total

$1,332.00 $720.00 ($81.13) $490.00 ($769.00) $2,652.75 $946.55 $325.00 $5,616.42

Total ($301.03)

($301.03)

Total $135.00 ($7,523.07) $50.00 ($7,018.07)

$16,916.95

Total ($1,400.00) ($600.00) ($865.00) ($3,357.98) ($2,150.00) ($350.00) ($8,722.98)

$8,193.97

Account

Notes

Playground

Total Playground

($59,291.87)

Pasta Day 1 – Rotini
Pasta Day 2 – Mac and Cheese
Pita Pit
Pizza $2,652.75 Quesada $946.55 Cash Payments $325.25 Total $7,560.55

General – Oct 2019 Income Volunteer T-Shirts $0.00

Total $0.00

Income $445.00 $0.00 $50.00 Total $505.00

Fundraising – Oct 2019

Holiday Fair – Vendor Payments Payout to School
Meet the teacher auction

Available Balance Oct 31, 2019 Expenses – Forecasted

Booster Juice
Cookies
Pasta Day 2 – Mac and Cheese Pita Pit Prior Fiscal
Pizza
Quesada
Total

Estimated Balance

Income

Income

$1,332.00

$385.00 $490.00 $709.00

Council Meeting Minutes

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SPENCER AVENUE SCHOOL COUNCIL

2019 – 2020 Fundraising Tally

Credit Total

Debit Total Total

Fundraising

Fundraising

FundScrip $135.79

$135.79

$445.00

($42.82) ($301.03)

$3,200.00 $1,694.74 $533.87 $1,645.00 $190.00 $6,723.00 $1,422.15

$15,645.70

Fundraising Total

$135.79

$135.79

Holiday Fair

Vendor Table Fee

Meet the Teacher Volunteer Shirts

Booster Juice Cookies Pasta Day 1 Pasta Day 2 Pita Pit

Pizza Quesada

Grand Total

$445.00

$50.00

$3,200.00 $1,890.00 $1,000.00 $1,645.00 $1,668.00 $6,723.00 $1,422.15

$18,178.94

$92.82 $301.03

$195.26 $466.13

$1,478.00

$2,533.24

Holiday Fair Total

$445.00

$445.00

Fundraising Total

$580.79

$580.79

General

General

General Total

$50.00

$393.85 ($343.85)

General Total

$50.00

$393.85 ($343.85)

Lunch

Lunch Term 1

Lunch Term 1 Total

$17,548.15

$2,139.39 $15,408.76

Lunch Total

$17,548.15

$2,139.39 $15,408.76

Council Meeting Minutes

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Categories: School Council