Parent Council Meeting Minutes – March 2019
Willow Road Public School Parent Council Meeting
Minutes – March 21, 2019
- Welcome & introductions: @ 3:45PM: Steve Viveiros (Principal), Kristin Alie(Vice-Principal), Josh Kearns-Smith(Chair), Kim Richer (Co-Chair), Hong Nguyen (Treasurer), James Gollinger (Secretary), Perpetual (Parent), Donna Hasket
- Acceptance of Agenda:
Motion – Josh, Second – Steve - Acceptance of Minutes:
Motion – Josh, Second – Steve - Principal’s Report:
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- theme of the month is the Environment:
- planting on April 17
- landscaping company will be working with Rotary Club to create outdoor seating in the senior area using armor stones and trees;
- it will be installed over the summer as a memorial for Charlie Whitaker
- a small plaque will be installed and bulbs will be planted to commemorate Charlie’s work in the community
- planning has begun for next year;
- administration will soon know how many kids and which teachers will be here next year
- 40 junior students will go to Puslinch for a chess tournament
- theme of the month is the Environment:
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- Treasure’s Report: No change since last meeting. There is currently a balance of $1300 in our account.
- Updates:
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- Diversity Day:
- Date selection:
- traditionally Diversity Day is in May or June
- timing of the 50th anniversary and report cards limit options; early June/late May is best
- run and read takes place on Tuesdays; ends by end of May
- Tuesday, June 4 works for everyone
- setup was a bit rushed last year, 5pm-7pm is the ideal time
- Josh will reach out to contacts for donations; NoFrills, BunsMaster, Tim Hortons etc.
- we’d like to do gift bags for volunteers like last year
- Date selection:
- 50th Anniversary:
- food trucks are booked
- no new updates from 50th committee
- Steve has been able to find some artifacts from the school to feature
- council is interested in selling spirit wear at the event
- Kim asked if we have any leftover (vintage) clothes to sell
- Steve is concerned about losing money if attendance is low
- Diversity Day:
- Discussions:
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- Principal Leadership Input:
- PIC event will not include school staff this year, just for parent councils
- used for choosing principals for the school; outlines concerns and requirements for the principals
- this year it includes a report on Parent Council Activities
- we will schedule an offsite meeting to discuss before the end of April when Input is due
- Fundraising Map:
- we want to create a map of fundraising activity throughout the school for the year so we don’t want to overload parents with fundraising requests
- Donna asks why she doesn’t hear about fundraising initiatives
- Steve says it’s specific to the class
- Donna asks why we can’t advertise to the entire school
- Josh is concerned about parents getting too many requests for fundraising
- Donna would like to support students in the school but don’t know when fundraising is happening
- James suggests that we can put current fundraising orders on the Parent Council Message Board to make it accessible to the school at large
- Steve will create a map of fundraising for the year
- Communication Translation Project:
- hoping to use the PRO grant to get a number of documents translated into some of the more popular languages in our school
- potential documents: pizza orders and other fundraising, school cash online setup, tutorial on how to translate the website/how to find language resources, beginning of year welcome messages, especially for Kindergarten, school messenger app setup tutorial
- Susan Pittman created a list of popular languages last year
- Steve will create process and get pricing
- Principal Leadership Input:
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- Next meeting date/Meeting Close: April 18, 2019, 3:45PM @ Willow Road PS
Categories: School Council Meeting Minutes