School Council

Our first meeting for 2021-2022 was Monday, September 27th @ 6:30pm, virtually.

Co-chairs:  Jessica Keats and Emily Mallett

Treasurer:  N/A for 2021-2022

Secretary: Shannon Stirling

Meeting Minutes:

PMPS Council Meeting Minutes – May 2nd, 2022




Mark Turner, Jessica Keats-Marchildon, Emily Mallett, Billie-Jo Reid, Shannon Stirling, Sabrina Ferreira,


Holiday Craft Fair


Re-branding from Christmas Craft Fair to Holiday Craft Fair – all signage needs to be re-done


Mark has made a note to book 50 tables.


Tables are $70 for standard. $75 for back wall. $80 with electricity. We are increasing prices by $20 from previous years to these new fees.


Jess will proceed with updating form/vendor letter to send out by mid-May. Vendors will pay via school cash online with Jody’s help.


Potentially sell Cocoa Camino chocolate at the Fair, with student council. Have a table in the hallway.


Here is the website with all the info about fundraising.


We will need to decide whether we want to do a Cocoa Camino presale or whether we want to just pre-purchase and sell it at the craft sale. If we want to pre-purchase, how much do we want to spend?


Potentially work with local bakeries for a baked goods room at the Fair. No bake sale this year.


Silent Auction – start early getting donations. Discussed the possibility of classes raising funds instead of donating toys so that we can purchase items for the auction.


Raffle – Emily will look into legalities/license. Purchase/find a few bigger items, maybe 3 items for a raffle, if allowed.


Kids shopping – Shannon to start gathering items. Budget up to $200? Please confirm.


Signage – Jess to ask Tom about stickers to cover signage, instead of purchasing all new signage.


Flower hanging baskets


Someone is filling in for Jody this week and will be printing off vouchers. Emily will come in to the school next Tuesday to number and stamp the vouchers, in preparation for handing them out to the students.


Next (and last of the school year) meeting: Tuesday June 7th at 6p

March 2022

February 2022

October 2021

September 2021

School Council Events dates:

  • Christmas Craft Fair – Not able to have in Dec 2021


Minutes from Tuesday, March 9, 2021

Attendees; Billie Jo Reid, Shannon Stirling, Meghann Christie, Mark Turner

Principal’s Report:

  • Since we last met, we’ve had some student movement between in-school learning to remote learning and vice versa.  In the end, we’re still close to where we started back in September with 61 students learning remotely and 231 learning in-person.  Families can still reach out to make a switch between now and April 1st.  Students requesting a change will be put on a wait list and then when April 1st rolls around, principals will look at classes to see if there is space.  After this date, there will be no more changes.
  • Our five weeks of remote learning in the New Year went as well as could be expected.  We understand that families were all in different situations and appreciate the support they were able to provide their children during this shift in learning.  We loaned out about 90 devices during this time to students who needed access.  There was a much higher attendance of students compared to last spring.
  • EQAO will not be happening this year due to COVID in addition, with a new math curriculum rolling out this year, it was not deemed an appropriate year to administer it. 
  • Term One report cards were sent home February 18th.  You would have noticed a change for reporting in Math.  Moving forward, there will only be one grade/mark given.  The social-emotional learning skills were not evaluated for term one as the Ministry is still working on resources for teachers.
  • Gr 8 Transition to high school meetings were held virtually at the end of February.  The students are getting excited about this and have already selected their courses for next year.
  • The Ministry has asked boards to come up with plans to do Targeted Testing for Covid19.  The testing will be voluntary and consent will be required. Testing will be for asymptomatic students and staff only.  The UGDSB is currently in the process of developing a targeted testing plan. The plan will involve a multi-week program for testing approximately four UGDSB schools each week. Testing in UGDSB schools will take place outside of school hours.  Once a vendor has been provided and the plan is finalized, the board will communicate updates to staff and families.
  • The board has launched a new website for families.  The UGDSB Child, Youth and Family Well-Being website offers many resources for support as these continue to be challenging times for many folks.
  • Exciting news from the Parent Involvement board.  They have hosted 2 virtual Information nights.  The final information night will be Apr 8th 2021 – Navigating Special Education in the UGDSB
  • As part of our board’s commitment to understand anti-racism, anti-colonialism, anti-oppression and disrupting anti-Black racism, our staff has participated in two professional learning sessions.  The sessions have been supported by the Equity and First Nations, Metis and Inuit team in our Program department.  Admin and staff will continue to reflect and have conversations in order to increase knowledge and shift practice.

Next meeting: September 2021



PMPS Council meeting minutes October 13th, 2020

Present: Billie Jo, Mark, Jess, Meghan, Shannon.

  • Home Depot is giving us a donation. Meghan & Erin Flear will get to go on a shopping spree at home depot.  Two PMPS parents and a letter from Meghan Christie made this happen.
  • Billie Jo sent an email to Tracy Appleton (PDSB) to inquire about Ecoschools grant. Shannon is willing to write a grant if needed.
  • Billie Jo and Shannon both will inquire about plexiglass sources.
  • Billie Jo to go to the bird store and inquire about bird feeders (previously mentioned in September minutes)
  • Purchase of  A Walking Curriculum & Playing in the Muck and other Arty Stuff books Approved. Billie Jo to order this evening from Amazon. $168.75 in total
  • Shannon will look into getting pots and pans for the kinder pad revamp project.
  • Communications regarding bird feeders, kinder pad revamp projects etc. moving forward will take place through email chains.
  • Next meeting date: Tuesday March 9th, 2021


Minutes from October 6th:

  • Billie Jo met with Meghan, Mark, Erin, Tina and Trina and brainstormed some ideas for kindergarten area and came up with a plan to introduce ways to get students outdoors
  • We decided to go with the walking curriculum and Nature journaling and purchase bird feeders station. 1 for kinder, 1 for primary, jr. and intermediate
  • Suggestion is the council will purchase a number of copies of the walking curriculum and Playing In the Muck and other arty stuff.
  • All of this will be on the agenda for next meeting on October 13th
  • Staff was introduced to this on October 6th staff meeting which Billie Jo attended to introduce concepts.


First School Council Meeting: September 28th, 2020

Principal’s Report:

  • It’s been a smooth start to our year, thanks to our amazing staff and the support of our families.  Our enrollment has changed significantly with 57 students doing remote learning and 234 in-school learning.  The board will be offering a window for families to choose to switch between in-class to remote and visa versa at a date later this fall.  It could possibly be around Progress Report time which would be the end of November however a date/window has not been announced yet.
  • The staggered entry into school this year seemed to be successful, allowing staff to work with smaller numbers of students to introduce and practice the added layers of safety measures this year.
  • The staffing process for teaching and support staff is continuing to occur this September as all brick and mortar schools have dropped in enrollment while the remote school has needed to be ‘built’ from the ground up.  Around 4000 elementary students and just over 1000 High School students have chosen remote learning.  Since we went down two classes after our end of August reorganization, we have temporarily loaned Ms. Ennis, Ms Kikkert and Mrs Fletcher to the remote school.  In addition, with the reorg, one of our Kindergarten classes is under the threshold of requiring an ECE, so beginning Wednesday, Mrs Taylor will be temporarily reassigned to a Kdgn class at another school where the ECE went to remote teaching.  We will be finding out in the coming days if any of our EA staff will be temporarily re-assigned as well.  All of these changes are temporary and when our numbers return, this staff will return to PMPS.  Mr. Byers has returned to our school this year in the Gr 2/3 class.  New staff to our school this year include: Ms. Ennis, Ms. Kikkert and Mrs. Fletcher and joining our EA team are Mrs. Wright, Mrs. Thompson and Mrs. Henderson.
  • The main forms of communication from the school will continue to be through the Call-Outs, UGConnect push out reminders, Twitter and our website.  With regular changes due to COVID, it’s really important for families to stay connected.
  • Google Classrooms have been set up by teachers and this will also be a way for teachers to communicate with families.  These have been set up early in the year in case there is a need for us to pivot to remote learning.
  • We are grateful for the support of Wellington Dufferin Guelph Public Health through these uncertain times.  They keep their website up-to-date with the most recent protocols for everything related to COVID.  Families can access the same information that schools are using for when students do not meet daily screening, when they can return to school, what happens if there is a positive case with a student/staff member in schools, etc…
  • For parents, the easiest way to know if they should send their child to school each morning is by using the online COVID screening tool.  A post about this is on our website.
  • We are currently putting together a Virtual Open House video that will be posted to classrooms either by the end of this week or the beginning of next week.  We hope that by providing this, it will give parents an opportunity to put a face to their children’s teachers’ faces and see pictures of the classrooms.  Hoping to have this out to the community early next week. 


  • Billie Jo Reid and Jessica Keats-Marchildon – Co Chairs
  • Shannon Stirling: Secretary
  • There will be no treasure position as Jodi Mackenzie Office Administrator takes care of all accounts and checks etc.

Meeting Nights:

  • Have been moved to Tuesday at 6:30pm Virtually using google meet platform
  • NEXT Meeting will take place on October 13th to confirm purchased list (read below)


Outdoor Equipment

  • $500.00 was spent to purchase recess equipment for classes


Outdoor Learning resources

  • Billie Jo meeting with some teachers September 29th to collaborate Outdoor Education ideas.
  • Teachers will then discuss items they would like to see purchased at their next staff meeting
  • List will then be brought to the Parent Council to see what can be purchased out of the budget
  • Meghan to reach out to home depot for donation of potential lumber to build equipment
  • Jessica to follow up with high school Shop class contacts


Action Items:

  • Meeting with Billie Jo
  • Teachers to collaborate about equipment list
  • Meghan and Jessica to reach out to high school shop classes
  • Meghan to send letter to Home depot for potential donation