Ontario Student Transcript and Ontario Student Record
The Ontario Student Transcript (O.S.T.) is a provincially standardized document which is the student’s official record of credits earned. Copies are available to students and parents on request.
An official Ontario Student Transcript can be requested by:
- Downloading the Request for Ontario School Transcript Request For Transcript Form Effective Sept. 1, 2019 or by picking up a copy from the school office.
- Complete the form (if your last name has changed, ensure you put down the name you had when you were in school).
- Drop off your form at the school office. Please bring government issued ID if picking up and a transcript fee of $20.00 per transcript with a $5.00 fee for any additional transcripts, payable or online by clicking this link https://ugdsb.schoolcashonline.com/Fee/Details/40040/64/False/True
- Payment must be received prior to processing the transcript request. Charges apply to students who have been retired (out of school) for one or more years.
- Should you require someone else to pick up your transcript, written permission, naming the person must be provided. This person must provide ID at time of pick up.
Please note that a transcript requests may take 1-2 days to process.
NOTE: student over 18 years of age must request their transcript themselves.
The O.S.T. is kept in the student’s Ontario Student Record folder (O.S.R.). This folder contains achievement results, credits earned, and other information important to the education of the student. The O.S.R. is created when a student enters the Ontario school system, and moves with the student from school to school. The O.S.R. is created under the authority of the Education Act, and the contents of the O.S.R. are protected under the Freedom of Information and Protection of Privacy Act. The parents/guardian and the student may examine the contents of the O.S.R. on request, with the assistance of the principal or designated administrator.
The Ontario Student Transcript changed September 1, 1999. The Ministry announced a new policy of “full disclosure”: all Grade 11 and 12 courses in which students enrol must be reported on their Ontario Student Transcript. The transcript will show the mark they earn for each course that they complete or fail. If a student withdraws from a course five days after the mid-term report or leaves it incomplete the mark for the graded work will be shown.
Students are promoted in individual subjects and not by overall grade average. A student may be working at the same time in different subjects, in different grades in different types of courses.