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Board Meetings

Agendas, minutes and schedule for meetings in 2020-2021

Agendas, minutes and schedule for meetings in 2019-2020

The Upper Grand District School Board is governed by a Board of 10 trustees, elected every four years during the municipal elections, and two secondary school student trustees (non-voting) who are selected by their peers on the Upper Grand District Student Senate. Student trustees, one representing the Board’s urban secondary schools, the other the rural schools, serve one year terms (September to August).

All trustees meet formally for Standing Committee and Board meetings on Tuesday evenings. At the meetings, trustees deal with administrative and Board Committee reports on matters including program, curriculum, special education, operations, transportation, property, accommodation, construction, maintenance, policy, information and computer technology and others.

The public is welcome to attend. Meetings begin at 7:00 p.m. (public session) and are held at the Guelph Office, 500 Victoria Road North (NOTE: for the duration of the provincial school closures, board meetings will be held virtually). Some meetings may be scheduled to begin at an earlier or later hour when there is additional business to be considered.

The schedule may vary from month to month depending on the number of Tuesdays in the month, and the month of the year. Dates and times are subject to change without notice.

In Camera (private or closed) meetings of the Board, including Standing Committee meetings that deal with the following: personnel matters; personal information about board members, employees, students, parents/guardians of students; property issues, including school site purchases and disposition; negotiations with employee groups; and litigation affecting the Board are not open to the public. (Education Act s207)

Communicating with trustees

Trustees are dedicated to open dialogue with the communities they represent throughout the district. Your views, ideas and concerns are important to the Upper Grand trustees. You can contact trustees by email or by a letter sent to their attention at the Guelph Board office. To communicate with all trustees at once, send your letter addressed to the Chair of the Board.

Delegations to the Board

Individuals, organizations and groups are welcome to speak to the Board as a Delegation at a Regular Board or Standing Committee meeting. To appear as a delegation you must apply in writing to the Board Chair not later than noon on the Wednesday before the scheduled Tuesday meeting date. The request should identify the subject you wish to address, the organization or interested parties to be represented and the authority of the spokesperson. This allows for advance preparation of the agenda. 

IMPORTANT: For the duration of the provincial school closures, requests to delegate should be sent via email to to [email protected] and copy to [email protected]

For the duration of the school closures, board meetings will be held remotely using an online platform. Delegates will be able to participate in the virtual meeting via telephone or through a reliable computer/laptop/microphone and internet connection. When requesting to delegate, please indicate if you will be joining the meeting using the online platform or via telephone. Delegates will be invited to participate in the virtual board meeting through a meeting invitation sent via email from a representative from the UGDSB.

Delegations are heard at the beginning of the meeting. A maximum of two spokespersons for each delegation is permitted. Written information supporting the delegation’s position my be presented with the letter of application. Each delegation has a maximum of 20 minutes before the Board: approximately 10 minutes for the presentation and 10 minutes for questions of clarification from the trustees. Although the Board will not enter into debate with a delegation, the presentation is considered and discussed later in the meeting.

Should delegates wish to made an audio/video presentation during their delegation, they should notify the Board Secretary of this in advance of the meeting.