Policies, Procedures and Protocols
It is the responsibility of the Upper Grand District School Board to develop, review and direct the implementation by staff of policies that reflect the philosophy, values and strategic directions for the governance and operation of the school system. Through policy, the Board exercises its legislative authority, promotes the organization’s commitment to public accountability, provides flexibility to deal with diverse situations and ensures consistency across all schools and departments.
Public Consultation and Policy Feedback
The Board welcomes your input and suggestions for improving new or revised policies and procedures, prior to final approval by the Board. When policies are open for public consultation, the draft documents and a link to an online feedback survey will be posted here.
- There are currently no policies open for consultation.
When the public consultation period is over, all feedback is considered. Policies will go to the Board for final approval generally in the month following public consultation. Once policies are approved, they will be updated on this page.
If you have questions or comments about any UGDSB policy listed on this page, please submit them using the following link: Submit policy questions/comments
100 Governance
- 100 Policy Management
- 101 Electronic Meetings
- 102 School Generated Funds
- 103 Trustee Code of Conduct
- 104 Access to School or Board Premises
- 105 Trustee Honoraria
- 106 Student Trustees
- 107 Advocacy Expenditures
- 110 Distribution of Non-Instructional Religious Materials
200 Community Relations
- 200 Community Use of Schools
- 201 School Councils and the Parent Involvement Committee
- 202 Community Use of EL Fox Auditorium
- 203 Video Surveillance
- 204 Research Projects in Schools
- 205 Volunteers
- 208 Smoke and Vape-Free Environment
- 209 Distribution of Materials in Schools from External Organizations
- 210 Environmental Education and Management
- 212 Competitions Arranged by External Organizations
- 213 Code of Conduct
- 214 Accessibility Standards
- 215 Public Concerns
300 Administration
- 300 Emergency Procedures
- 302 Purchasing
- 303 Naming of Schools and Board Facilities
- 304 Transportation
- 305 Pupil Accommodation Review
- 307 Creative Playgrounds
- 308 Selection of Architects
- 309 Construction Projects Approvals and Reporting
- 310 Display of Flags
- 311 Disposal of Board Property
- 312 Website and Social Media Management
- 313 Alternative Accommodation Options
- 314 Duties and Responsibilities of the Director of Education
- 315 Privacy Protection and Information Access
- 316 Records and Information Management
- 317 Fees for Learning Materials and Activities
- 318 Acceptable Use of Digital Technology
- 319 Community Planning and Facility Partnership
- 320 School Boundary Review
- 321 Copyright – Fair Dealing
400 Human Resources
- 400 Pre-employment Screening
- 401 Employees Seeking or Holding Public Office
- 403 Staff Services to External Educational Institutions
- 404 Selection of Principals and Vice-Principals
- 405 Transfer of Principals and Vice-Principals
- 406 Health and Safety
- 408 Harassment in the Workplace
- 409 Police Record Checks
- 410 Performance Appraisal
- 411 Absences and Leaves
- 413 Safety (Behaviour Prevention and Intervention)
- 416 Attendance Support
- 417 Violence in the Workplace
- 418 Employee Ethics
500 Students
- 500 First Nations, Métis and Inuit Self-Identification
- 501 Out of Area Attendance
- 502 Child Abuse and Protection
- 503 Safe Schools
- 504 Equity and Inclusive Education
- 505 Concussion
- 506 Physical Activities
- 507 Anaphylaxis Life-Threatening Allergies
- 508 Educational Field Trips
- 509 Health Support Services
- 510 Safe Arrival
- 512 HIV-AIDS
- 513 Alcohol and Drugs
- 514 Appropriate Dress
- 515 Learning Choices
- 516 Asthma Friendly Schools
600 Program
- 602 Animal Care
- 603 Provision of Learning Resources
- 604 Safety in Science and Technological Education
- 605 Cooperative Education
- 606 Assessment and Evaluation
700 Finance
- 701 Reimbursement of Employee Expenses
- 702 Use of Operating Budget Surpluses
- 703 Accepting Donations, Gifts and Bequests
- 704 Advertising Expenditures
- 705 Investments
- 706 Corporate Credit Card
- 707 Reimbursement of Trustee Expenses
- 708 Allowable Expenditures
Protocols
- P.01 Media Protocol – Crisis Communication
- P.02 Home Use of Technology Protocol
- P.03 Autism Intervention Services Intensive Behavioural Intervention Protocol
- P.04 Diabetes Management Protocol
- P.05 Protocol for Collaborative Agreements
- P.06 Protocol for Service Dogs in Schools for Students with Special Needs
- P.07 Third Party Protocol
- P.08 Privacy Protocol for Child and Youth Counsellors, Counselling and Attendance Services, Psychological Services and Speech and Language Services
- P.09 Police-School Board Protocol
- P.10 Section 23 Education Programs (Care and-or Treatment, Custodial and Correctional Facilities) Protocol
- P.11 Violence Threat Assessment Protocol
- P.12 Suicide Prevention, Intervention and Postvention Protocol